Advance Booking

Advance Booking : Step by Step Guide

Fanny Leong avatar
Written by Fanny Leong
Updated over a week ago

Now you can skip the search and start planning your monthly shipments or, submit bulk shipments with one click.

What is Advance Booking?

As the name suggests, it allows you to plan and book your shipments ahead of time instead of booking on an ad hoc basis! Plan ahead for multiple shipments and worry less about available capacity.

How to make an Advance Booking on our Marketplace?

To submit pre bookings, you must fill in the following information:

Step by step:

1) Click the Ad Hoc button to switch to Advance booking screen.

2) Advance booking screen

Fill in the airline, AOL and AOD, departure dates, cargo details (weight, volume and number of pcs) and airwaybill as “mandatory”.

You can fill in the flight number (optional) if you have it on hand, otherwise we will give you options moving forward.

Smart Suggestions:

Enjoy the benefits of SMART SUGGESTIONS!
(Suggestions might be empty if you don’t have enough flight search history or bookings)
- find the one which is the closest or matches your booking 100%
- you can definitely edit any fields in the SUGGESTIONS (circled in red).

Uploading Shipment Information (3 methods):

A) Total

B) Dimensions / Cargo Details

- Cargo Details: Table Autofill
You can now auto fill your cargo details with one of these options.

> Text

> Excel (You can download the template)

C) BUP (Bulk Unitization Program)

3) With all the required fields filled, the Request Booking will be clickable.

EUREKA! Just like that the request will be sent to the airlines!

Note: Rates results are connected to an IATA, and not specific allotment contract rates. Do feel free to contact Customer Success to coordinate with airlines before trying the feature.

Communication between CargoAIAirline and Forwarder matters to us, so before using this feature, all parties will be notified.

If this is your first time using advance booking on our platform, we suggest you to book a short demo with our customer success team before getting started. Book your demo here.

We hope you find this article useful!

Note: Images shown here are for illustrative purposes only.

CargoAi reserves the right to change the actual screen layout without prior notice.

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